There are a million details that need to be considered when you are an event planner. Whether you are doing day of coordination for a wedding, planning a birthday party for a one-year-old or putting together a gala for a business, it is always a bit overwhelming. Thankfully, most people in this industry love what they do, because otherwise they would rip all their hair out!
When it comes to event planning there are always different things that need to be done according to the specific event. To make your life easier, just follow these useful steps.
Step 1: The Goal
You always need to ask yourself what is the purpose of the event? Is it a small or large scale event? A family reunion will be a very different party than a graduation or a business meeting. Once you have figured out the size and the purpose of the event you can have an overall image of the amount of work that needs to be put in.
Of course, all throughout planning the event you must have one goal in mind: to make your guests happy and plan a kick ass event for them.
Step 2: My Favorite – Make a Checklist!
I am all about lists and writing things down. I have a calendar and just about a million notebooks. It is so useful to have everything lined out for you. A checklist enables you to have a visual on all the things you need to do as well as a timeline on when to accomplish each task. It also helps you stay organized which is something we all need!
Step 3: Your Budget
I never suggest to cheap out because of a budget but you always have to have that number in mind. Going over budget is not an option so you need to adequately place your money towards expenses and make them worth every penny.
Step 4: Communication
Communication in any relationship is key. Since you are working for someone else when putting together an event, there are always things you must comply to. But communicate whenever you have questions or concerns, and if need be put your foot down when you feel is right. They will respect that from you, and in turn you won’t get walked all over.
Step 5: Positive Vibes
As much as it may get stressful at times and you may wonder why you would ever put yourself through it, just keep your calm. If you are a miserable event planner, you can bet no one will hire you. So follow your checklist, have a clear goal in mind and think of the end product. You will inevitably create a beautiful event that will leave everlasting memories for many.
One last tip: Go beyond the expectations of your clients, that will not only make them happy but you will also be satisfied knowing you pulled off the best event ever!
By: Isabella Noubani